Client Accounts Payable Clerk (Contractor)

Job Summary:

The Client Accounts Payable Clerk will maintain our Clients’ finances with unwavering accuracy, have a passion for customer service, a strong attention to detail, and an understanding of common financial transactions within non-profit accounting.

This is a fully remote position with competitive pay at $7.50 USD/hour. Standard hours are Monday–Thursday, 8:00 AM–5:00 PM PST, and 8:00 AM–3:00 PM PST on Fridays.

Key Responsibilities:

• Process a large volume of invoices, coordinating with internal teams as needed to ensure timely and smooth processing
• Update and maintain a large number of recurring utility payment setups
• Obtain necessary signatures for reserve distributions

• Proactively monitor invoice entry and payment deadlines to ensure timely processing
• Follow through on key tasks across internal teams to ensure accountability. This role requires someone who is comfortable following up persistently and ensuring others meet their deadlines

• Communicate with vendors regarding payment options and status
• Review electronic payment queues and process reimbursement payments
• Maintain vendor directory and records

• Maintain and update the Accounts Receivable process documentation to reflect best practices and operational improvements

Qualifications:

• Experience in non-profit accounts payable
• Familiarity with governing documents, Community Association structure, or applicable regulations
• Excellent written and spoken English

• Superior organizational skills, with speed, accuracy and meticulous attention to detail
• Comfort with high-volume and fast-paced work
• Assertive & authoritative communication style, confidence in chasing down responses to meet deadlines and to resolve urgent inquiries
• Excellent time management skills with a proven ability to work remotely, independently and meet deadlines
• Proficiency with a variety of invoicing and vendor management software programs
• Experience with GAAP, accrual, and fund-based accounting
• Proficiency with Microsoft Office Suite, especially Microsoft Excel

Education and Experience:

• Minimum 3-years accounts payable experience required
• 2-year accounting degree strongly preferred

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer
• Available during standard company business hours

Hardware & Internet Requirements:

• PC required
• 16GB RAM or higher
• Intel® Core i3, AMD Ryzen 3 or higher processor
• 256GB Solid State Drive (SSD) storage or larger
• Microsoft® Windows 11 Home Operating System
• Reliable 10 Mbps+ internet with backup connection and power
• Noise-canceling headset and high-quality webcam

Contractors:

• Are not eligible for employee benefits such as paid time off (PTO), health insurance, or retirement plans,
• Bill and are compensated only for hours worked, with no eligibility for overtime pay. The hourly rate remains consistent regardless of the number of hours worked, and
• Do not receive pay during company closures (e.g., holidays) unless they perform pre-approved work during those periods. We observe 14 holidays annually.

To reflect these differences, we are offering a higher hourly rate than that of a regular employee. This is intended to help offset costs such as health insurance and retirement and provide flexibility for unpaid time off.

Salary: $7.50 USD per hour