Education Records & Administration Specialist
Posted Updated
The corporate office at The Menta Education Group is located at 2471 W Sullivan Rd, Aurora, IL 60506.
Standard Operating Hours are 8:00 a.m. to 4:00 p.m., Monday-Friday
As an Education Records & Administration Specialist at The Menta Education Group, you will handle organization-wide data entry, reporting, and record keeping for our school programs. You will also serve as the front desk and phone contact for the corporate office. Additionally, you will occasionally support the corporate office with duties as daily deposits and accounts payable coding.
Location: 2471 W Sullivan Rd. Aurora, IL 60506
Hours: 8 a.m. to 4 p.m. Mon-Fri.
Salaried Position follows a 12 Month Corporate Calendar with paid benefit time off.
Responsibilities
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Compliance Reporting
- Data Stewardship: Conduct careful quality control reviews of data forms to make sure every field meets internal and external standards before submission.
- Regulatory Submission: Manage the accurate and timely entry of verified data into information systems and internal tracking databases.
- Audit Readiness: Maintain organized digital and physical files so the organization is prepared for internal or external compliance audits.
- Correction Coordination: Act as the liaison between corporate administration and school sites, communicating with care and clarity to request needed corrections to documentation.
- Deadline Monitoring: Enforce strict statutory notification deadlines to ensure all parties involved are informed of events within a 24-hour window
- Front Desk: Greet visitors and serve as the first point of contact for the corporate office.
- Phones and Mail: Answer and route incoming calls, and manage incoming mail and deliveries.
- Deposit Recording: Record daily deposits in Sage Intacct, following established procedures.
- Accounts Payable Coding: Code vendor invoices to the correct general ledger accounts, locations, and departments for review and approval.
- Documentation: Keep supporting documentation organized and help resolve basic vendor or deposit questions.
- Office Support: Assist corporate staff with additional duties as needed.
Reception and Office Support
Additional Responsibilities
Qualifications
- High school diploma or equivalent required. An Associate's degree, or coursework in accounting or business, is preferred.
- 2 years of data entry, administrative, or bookkeeping experience preferred, ideally in a school, healthcare, nonprofit, or compliance setting.
- Proficiency with Google Workspace (Sheets, Gmail, Drive) and secure online portals.
- Strong attention to detail and the ability to spot missing or inconsistent information.
- Clear, courteous written and verbal communication, including persistent but professional follow-up with school staff.
- Ability to manage daily deadlines across several responsibilities, prioritize, and work independently.
- Familiarity with FERPA and records confidentiality practices preferred.
- Basic bookkeeping knowledge or experience with Sage Intacct or a similar accounting system is a plus.
Compensation & Benefits
- In accordance with the Pay Transparency amendment to the Illinois Equal Pay Act of 2003, information about pay ranges and employee benefits can be found at the following links:
- Full Time Employee Benefits Overview:
- Our benefits package includes comprehensive medical, dental, and vision insurance; paid time off (PTO); and a 403(b) retirement plan with an employer match. For more information visit:
- Compensation Information:
- Please refer to the "Administrative Support" section for this position's category.
About The Menta Education Group
The Menta Education Group has evolved into a dynamic, responsive, multi-state education non-profit, operating numerous private and public/private partnership schools. The organization still firmly adheres to its policy to never give up on a child and that no student will be rejected, suspended, or expelled.
The Menta Education Group’s mission is “To provide innovative solutions to critical problems in education and human services.” Menta brings a framework of educational practices that have been designed and are supported through evidence based practices. Menta’s collaborative process with various school and community stakeholders has resulted in programs designed to educate, support, challenge, empower and celebrate students who present with a range of academic, social and emotional needs. At the beginning of a student’s experience with Menta, a collaborative meeting is held that includes the student, significant people in their lives, Menta staff and other professionals as appropriate. During that meeting, a comprehensive assessment of the student’s past, present and future desires is used to establish a student centered plan (MAP) that serves as a foundation of the student’s Menta programming. A guiding principle of Menta is ‘we do not give up’, while also holding our students and staff to high expectations. The educational offerings at a Menta program provides students with a quality education that is designed to nurture and enhance the skills and maturity needed to meet the challenges of being productive adults and citizens in a rapidly changing 21st century world.
Students Served: PK-21
Professional Associations and/or Partnerships
The Menta Education Group affiliates are members/partners with CEC, CASE, Autism Speaks, ASBA, AAPSEC, AASA, CCSSO, SEAA, ASCD, and many more associations that focus on the education of children with disabilities.
Equal Opportunity Employer
The Menta Education Group (“Menta”) is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, creed, sex (including sex stereotypes, sex characteristics, gender identity and gender expression), color, national origin, religion, age, pregnancy or related conditions, veteran status, sexual orientation, disability or any other basis protected under federal, state or local law. Any individual needing assistance in making an application for any opening should contact Menta’s office.
Skills
As published by lever · 40 questions · 11 written answers
Basics
Resume/CV, Full name, Email, Phone, Current location, Current company, LinkedIn URL
Short answers (17)
- Street Address
- City
- Zip Code
- High School - Name, City and State
- Undergraduate Degree and/or Coursework optional
- Masters and/or PHD Degree / Coursework optional
- If you are currently working towards a degree, what is your anticipated completion date? optional
- [1] Employer optional
- [1] Employer Location optional
- [1] Dates Employed optional
- [2] Employer optional
- [2] Employer Location optional
- [2] Dates Employed optional
- [3] Employer optional
- [3] Employer Location optional
- [3] Dates Employed optional
- ** You do not need to respond to this question until after you have been selected for an interview or otherwise deemed to be qualified as a candidate for the position you are seeking. Additionally, a conviction record will not automatically result in disqualification for employment - the nature, date(s), rehabilitation, and relation to job sought will be considered. optional
Pick from a list (12)
- Pronouns optional
- State/Province optional
- What is your highest attained degree? optional
- Undergraduate University optional
- Masters and/or PHD University optional
- Are you over 21 years of age?
- Are you willing to undergo a drug test in order to work in our school?
- Are you eligible to work in the United States?
- Have you ever been convicted of a criminal offense, other than a minor traffic violation (You are not obligated to disclose sealed or expunged records of convictions or arrests)**see below optional
- Have you ever had any indicated finding of child abuse filed in your name?
- Does your name appear on any sex offender database in any state or country?
- CONSENT TO BACKGROUND CHECK: Section 10-21.9 of The School Code of the State of Illinois and A.R.S. 15-534(A) in Arizona (“Applicable School Code”) require that an applicant for employment with a school district is required, as a condition of employment, to authorize a fingerprint investigation to ascertain if the applicant has been convicted of certain criminal offenses. The Applicable School Code also stipulates that the School District perform a check on the Statewide Sex Offender Database. Should I be a candidate for employment with Special Education Services, I agree to authorize both investigations and will allow myself to be fingerprinted as a part of this investigation. Candidate may not be employed unless such investigation has been initiated. I certify that the information given by me in this application is true in all respects, and I agree that if the information given is found to be false or misleading in any way, it shall be considered sufficient cause for denial of employment or, if already hired, discharge. I authorize the use of any information in the application to verify my statement, and I authorize past employers, all references and any other person to answer all questions asked concerning my ability, character, reputation, previous employment and education record or anything else contained in this application. I expressly release all such third parties from any liability or damages on account of having furnished such information, as well as Special Education Services for seeking any verification of such information contained in this application.
Written answers (11)
- Legal Name and Other name(s) Include previous last names, surname aka, shortened names/name variations and nicknames. Include Legal Name if not previously provided in name field.
- [1] Job Title and Duties optional
- [2] Job Title and Duties optional
- [3] Job Title and Duties optional
- Name, Title, Place of Employment ,Phone, Email and where you worked with Reference optional
- Name, Title, Place of Employment ,Phone, Email and where you worked with Reference optional
- Name, Title, Place of Employment ,Phone, Email and where you worked with Reference optional
- Name, Title, Place of Employment ,Phone, Email and where you worked with Reference optional
- Do you know any language(s) other than English? If so, please indicate which language(s) below: optional
- Were you referred by a current Menta Employee? If so, please name: optional
- If yes, please explain and provide dates: optional