Executive Assistant

Job Title: Executive Assistant (Remote)

About the Client: Our client is a U.S.-based lead-generation company supporting financial advisors and wealth management firms. Through LinkedIn outreach, cold calling, and appointment setting, they help advisors connect with potential clients and grow their businesses.

Overview: STAFFVIRTUAL is looking for an organized and dependable Executive Assistant to support our client's daily administrative needs. You will help manage schedules, organize communications, coordinate meetings, and keep tasks on track.

Responsibilities:

• Manage calendars, schedule meetings, and send reminders.

• Organize emails and draft professional responses as directed.

• Prepare meeting agendas, take notes, and follow up on action items.

• Coordinate with clients and team members regarding schedules, updates, and requirements.

• Update contact information, CRM records, documents, and task trackers.

• Assist with preparing reports, presentations, and other business materials.

• Conduct basic research and support day-to-day administrative tasks.

• Keep files organized and handle confidential information responsibly.

Qualifications:

• Good written and verbal English communication skills.

• Strong organizational skills and attention to detail.

• Familiarity with calendar management, email coordination, and meeting scheduling.

• Basic proficiency in Google Workspace or Microsoft Office.

• Ability to follow instructions, manage priorities, and complete tasks on time.

• Willingness to learn new tools, ask questions, and take initiative.

• Professionalism and discretion when handling confidential information.

Schedule: GY Shift / US Hours

Setup: Remote / WFH

Why Join STAFFVIRTUAL?

• Competitive compensation and benefits package

  • HMO Day 1 + FREE dependent coverage

  • Allowances

  • Attendance bonus

  • Paid time offs

• Company-provided work setup (laptop, monitor, accessories)

• Training, career growth, and global exposure

• A collaborative and supportive team culture

If you're a motivated, client-focused professional who's ready to grow with a company that values people and performance, we'd love to hear from you. Apply now and join our dynamic team at STAFFVIRTUAL!