Freight Finance & Administration Officer (Meat Export Industry)

About the Company:

We are a fast-paced Australian meat export business specialising in air-freight shipments to the Middle East and Southeast Asia. With increasing shipment volumes and internalising parts of our operation, we’re looking for a highly organised and detail-oriented Freight Finance & Administration Officer to support the day-to-day financial processes related to freight management.

Key Responsibilities:

• Maintain and update freight booking spreadsheets with prepayments, actual shipments, and invoice reconciliation.
• Record incoming invoices from freight forwarders, matching them against weekly shipping schedules.
• Calculate freight costs per kilo and maintain accurate credit balances.
• Flag when top-up payments are required based on shipping volume and prepayments.
• Conduct weekly reconciliation of forecasted vs. actual shipping costs and report variances.
• Enter invoices and process payments in Xero using prepayment accounts.
• Prepare and manage weekly accredited payment runs.
• Collaborate directly with the business owner to continuously refine and document processes.
• Contribute to improving processes and suggesting automation opportunities where possible.

Requirements:

• Prior experience in accounts payable, accounts receivable, or bookkeeping.
• Strong reconciliation skills and a high attention to detail.
• Proficient in Microsoft Excel and experienced in using spreadsheets for tracking financial data.
• Experience with Xero accounting software (certification is a plus).
• Ability to follow processes accurately and work independently.
• Strong English communication skills, both spoken and written.
• Willingness to learn and adapt quickly in a fast-moving export business.
• Comfortable working directly with a business owner and taking ownership of daily tasks.

Nice to Have:

• Background in export/import logistics or supply chain administration.
• Experience supporting businesses in agriculture, meat, or perishable goods industries.
• Interest or experience in business process automation.

Personality Fit:

• Fast learner with sharp attention to detail.
• Proactive and takes initiative—“on the ball.”
• Process-driven but flexible enough to adapt and improve workflows.
• Comfortable working remotely and communicating clearly with international teams.

Location: Remote (Philippines-based preferred)

Employment Type: Full-Time

Working Hours: Australian business hours