Partner Executive Assistant ( Healthcare Industry)
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Partner Executive Assistant (Healthcare Industry)
Wing is on the exciting mission of redefining the future of work for companies worldwide! We are looking to be the one-stop shop for companies that are looking to build world-class teams & place their operations on autopilot.
And we’re looking for a Partner Executive Assistant (Health Industry) to start immediately
Industry: Healthcare – Psychiatry / Mental Health Services
Work Schedule: Full-time, 9:00 AM – 6:00 PM Eastern Standard Time (EST)
Role Overview:
The Practice Operations Manager / Executive Assistant will function as a Practice Manager / Chief-of-Staff–level partner to the practice owner. This role is responsible for overseeing daily administrative operations, supervising virtual healthcare assistants, and supporting nurse practitioners to ensure efficient, compliant, and scalable practice operations.
This is a senior-level position requiring independence, strong leadership, and experience managing people and complex workflows in a healthcare or professional services environment.
Key Responsibilities:
Practice & Operations Management
Oversee daily administrative operations of the psychiatry practice
Ensure workflows, staffing, and internal processes run smoothly
Support the practice owner with executive-level administrative and operational tasks
Team Leadership & Supervision
Supervise and manage two Virtual Healthcare Assistants (current and upcoming)
Provide guidance, feedback, and performance oversight to virtual staff
Coordinate staffing needs as the practice expands
Clinical & Provider Support
Provide administrative support to nurse practitioners
Coordinate schedules, documentation, and operational needs for providers
Act as a central point of coordination between leadership, clinicians, and support staff
Required Skills & Qualifications
Senior-level experience as a Practice Manager, Operations Manager, Executive Assistant, or Chief-of-Staff–type role
Background in healthcare, mental health, or clinical operations strongly preferred
Proven experience managing and supervising remote staff
Strong organizational, leadership, and decision-making skills
Ability to operate independently in a fast-growing environment
Communication Requirements
Reading & Comprehension: Advanced
Must review SOPs, healthcare documentation, and operational workflows
Written English: Advanced and professional
Drafting internal communications, documentation, and coordination materials
Spoken English: Strong; neutral to minimal accent preferred
Leadership-level coordination with clinicians and staff
Tools & Systems
Internal healthcare and administrative systems (details provided via SOPs)
Email and document management tools
Wing Workspace (task tracking, communication, documentation)
Technical Requirements:
• USB Headset with Noise Cancellation feature
• Working Webcam
• Computer with at least 1.8 GHz processor and at least 4GB RAM
• Main Internet Service Speed: at least 25 Mbps cable connection
• Backup Internet Service Speed: at least 10 Mbps
Benefits:
• Health Insurance (HMO)
• Performance Incentives
• Job Security and Stability
• Paid Training
• Inclusive Culture
• Upskilling Opportunities
• 100% Work-From-Home
• Exceptionally Supportive Team
• Opportunities for Career Growth
• Fun Work Environment
• Holiday & Overtime Pay
PAY: PHP 80,
Skills
As published by lever · 34 questions · 2 written answers
Basics
Resume/CV, Full name, Email, Phone, Current location, Current company, LinkedIn Profile URL
Short answers (9)
- Current Monthly Salary/Compensation (USD)
- Expected Monthly Salary/Compensation (USD)
- Current Location (City, Country)
- Who referred you to this position? Enter their first and last name here. optional
- Website, blog or portfolio:
- Website, blog, or portfolio: optional
- Who referred you to this position? Enter their first and last name here. optional
- Desired salary
- What is your earliest start date?
Pick from a list (19)
- What is your current availability to start? optional
- What experience level do you have for this position? optional
- How did you hear about this job? optional
- Have you worked for Wing Assistant before?
- . Are you available to work during the US timezone required for this position?
- Wing Assistants are enrolled in a screen monitoring program for Quality Assurance purposes. Are you okay with this arrangement?
- Are you open to helping clients with standard virtual assistant/admin tasks in addition to the specialized tasks associated with this role?
- Would you be willing to make phone calls on behalf of the client, as needed, if required?
- Are you willing to take on additional responsibilities and allow your role to evolve based on your skillset, previous experience, and the needs of the client to ensure a successful working relationship?
- Which industries have you worked in? (Select all that apply.) optional
- Can you work weekends?
- What experience level do you have for this position? optional
- How did you hear about this job? optional
- Are you currently employed or working on any projects?
- If you are currently employed, what is your notice period? optional
- Have you worked for Wing Assistant before?
- During what time of the day can you work?
- Wing Assistants are enrolled in a screen monitoring program for Quality Assurance purposes. Are you okay with this arrangement?
- Do you have a backup laptop/computer?
Written answers (2)
- Desired salary per month (in your local currency):
- Please use https://www.wingintro.com/ to record a brief introduction highlighting your experience and key achievements. Once completed, paste your recording link here.
Attachments (4)
- Please upload a screenshot of your main internet download and upload speeds. You may use https://www.speedtest.net/ to test your connection. The screenshot should look as follows: https://imgur.com/BITfji6
- Please upload a screenshot of your backup internet download and upload speeds. You may use https://www.speedtest.net/ to test your connection. The screenshot should look as follows: https://imgur.com/BITfji6
- Please upload a screenshot of your computer specifications. The screenshot should look as follows: https://imgur.com/Rv1iOfL
- If yes, please upload a clear photo of your backup laptop/computer optional