Project Controls HR Administrator

QUALIFICATIONS AND REQUIRED EXPERIENCE

• Professional Qualification: Bachelor Degree in Administration, Record keeping and Management, HR Management, Law or related field.
• Professional Experience: A minimum of 3 years’ experience working in HR Management, Contract Management or related positions aligned with their professional qualification. A suitable candidate without direct experience will be considered and can be trained internally.
• Technical competencies: Organization, communication, reporting, documentation management and Office 365 skills are essential. Specific expertise in working with Excel, PowerPoint, Word documents is mandatory. HR and analyst background is a plus.
• Behavioral competencies: Ability to work in a multi-cultural and fast moving business setting, with excellent interpersonal and communication skills are essential.
• Fluent in English: speaking, writing.

ACCOUNTABILITIES

HR Administration

• Responsible for maintaining EACOP project organization chart and corresponding Mobilisation Plan(MPP) updated, conducting regular review with the project team, and interactions with cost team
• Coordinating all HR and Administration activities for TAS contracts at Project Level
• Assisting the package managers in drafting pre – CFT documents
• Reviewing all proposals received from TAS agents and categorically filing them for the package managers reviews and shortlisting of suitable candidates
• Scheduling of interviews between the candidates and service requestors as required and track interview records
• Issuing of award notices selected candidates through their TAS agents and manage the administration of the contracting process
• Ensuring good administration and filing of all documents pertaining to each individual mobilization
• Ensuring all personnel are compliant with the EACOP’s internal TAS procedure during all mobilizations
• Reporting and recording all matters pertaining to TAS agents queries, challenges and concerns
• Assistance to the service requester and human resources team for all contractual questions related to the management of TAS and other contracts