Purchasing Manager

*Purchasing Manager*

*Location:* Riyadh, Saudi Arabia
*Department:* Finance – Purchasing & Procurement
*Employment Type:* Full-Time
*Reporting To:* Director of Finance

*Job Summary*

Basiqat by Mantis is seeking an experienced, commercially driven, and highly organized Purchasing Manager to join our pre-opening team.

The successful candidate will be responsible for overseeing all purchasing and procurement activities, ensuring the timely acquisition of high-quality goods, materials, equipment, and services while maintaining cost efficiency, regulatory compliance, and brand standards.

As a key member of the pre-opening team, the Purchasing Manager will play a critical role in establishing procurement procedures, developing supplier relationships, managing purchasing budgets, and coordinating the acquisition of operational supplies and equipment required for the successful opening of the resort.

*Key Responsibilities*

*Purchasing & Procurement Management*
- Plan, organize, and oversee all purchasing activities in accordance with company policies, approved budgets, and Accor procurement standards.
- Manage the procurement of goods, materials, equipment, and services required by all operational departments.
- Ensure timely sourcing and delivery of products that meet the resort's quality, sustainability, and operational requirements.
- Review purchase requisitions, obtain competitive quotations, and prepare purchase orders in accordance with approval procedures.
- Negotiate pricing, payment terms, delivery schedules, and contractual conditions with suppliers.
- Monitor procurement expenditures and identify opportunities for cost optimization without compromising quality.
- Ensure transparency, fairness, and ethical practices throughout the procurement process.

*Pre-Opening Procurement & Operational Readiness*
- Develop and implement the resort's pre-opening procurement plan in coordination with the Director of Finance and department heads.
- Coordinate the sourcing and purchasing of furniture, fixtures, and equipment (FF&E), operating supplies and equipment (OS&E), and other pre-opening requirements within the approved scope and budgets.
- Establish a reliable network of local and international suppliers to support the resort's operational needs.
- Coordinate with department heads to identify purchasing requirements, specifications, quantities, and delivery timelines.
- Monitor procurement schedules and ensure critical items are delivered in line with the pre-opening timeline.
- Support the setup of purchasing systems, vendor databases, approval workflows, and procurement documentation.
- Coordinate with Finance, Engineering, Housekeeping, Food & Beverage, IT, and other departments to ensure procurement readiness.
- Identify potential supply chain risks and implement appropriate contingency plans.

-Maintain an FF&E and OS&E procurement tracker, monitor critical delivery timelines, and coordinate with department heads to ensure operational readiness before opening.

*Supplier & Contract Management*
- Identify, evaluate, and select suppliers based on quality, pricing, reliability, sustainability, and service standards.
- Develop and maintain strong professional relationships with approved suppliers and service providers.
- Conduct supplier performance evaluations and monitor compliance with agreed contractual terms.
- Maintain updated supplier records, contracts, quotations, and purchasing documentation.
- Coordinate with relevant departments to resolve supplier-related issues, delivery discrepancies, and quality concerns.
- Ensure compliance with approved supplier selection and purchasing procedures.

- Ensure compliance with Accor procurement policies, approved authorization limits, and segregation of duties, maintaining transparency and complete audit trails.

*Cost Control & Budget Management*
- Work closely with the Director of Finance and Cost Control team to monitor purchasing expenditures against approved budgets.
- Conduct market surveys, price comparisons, and cost analyses to identify procurement efficiencies.
- Support departmental budget planning by providing accurate purchasing forecasts and market pricing information.
- Monitor purchasing trends and recommend cost-saving initiatives.
- Ensure appropriate documentation and approvals are maintained for all purchasing transactions.
- Support inventory optimization by coordinating purchasing quantities with operational requirements and stock levels.

*Inventory, Receiving & Quality Coordination*
- Coordinate with Receiving, Stores, and relevant departments to ensure purchased goods meet approved specifications.
- Monitor delivery schedules and follow up on delayed or outstanding purchase orders.
- Support the implementation of effective inventory control and stock replenishment procedures.
- Ensure appropriate documentation is maintained for goods received, returns, and supplier discrepancies.
- Collaborate with operational departments to maintain consistent product quality and availability.

*Sustainability & Responsible Procurement*
- Support the resort's sustainability objectives through responsible sourcing and procurement practices.
- Prioritize environmentally responsible products, sustainable materials, and suitable local suppliers whenever commercially and operationally feasible.
- Promote ethical sourcing and compliance with applicable environmental and regulatory requirements.
- Identify opportunities to reduce packaging waste, unnecessary transportation, and procurement-related environmental impact.
- Support the resort's commitment to responsible luxury hospitality.

*Compliance, Reporting & Administration*
- Ensure compliance with applicable Saudi Arabian regulations, internal purchasing policies, and Accor procurement requirements.
- Maintain accurate purchasing records, supplier agreements, purchase orders, and related documentation.
- Prepare regular procurement reports covering expenditure, outstanding orders, supplier performance, and purchasing activities.
- Support internal and external audits by maintaining complete and accurate procurement records.
- Collaborate with Finance to resolve invoice discrepancies and facilitate timely supplier payments.
- Perform additional purchasing and procurement duties as assigned by the Director of Finance.

*Other Key Responsibilities*

. Procurement System – FutureLog
- Manage the implementation and effective use of FutureLog, ensuring proper purchasing workflows, supplier records, approval processes, and system compliance.
. Budget & Purchase Commitments
- Monitor purchase commitments against approved budgets and provide regular reports to the Director of Finance on outstanding orders, expenditures, and potential budget overruns.
. Supplier Verification & Local Sourcing
- Ensure proper supplier due diligence, including commercial registration, VAT documentation, and banking verification, while promoting competitive local sourcing and Made in Saudi products.

*Education & Experience*
- Bachelor's degree in Supply Chain Management, Procurement, Business Administration, Finance, Hospitality Management, or a related field.
- Minimum 3–5 years of relevant experience in purchasing or procurement, including supervisory or managerial responsibilities.
- Previous experience in luxury hotels, resorts, or internationally recognized hospitality brands is highly desirable.
- Previous hotel or resort pre-opening experience is a strong advantage.
- Strong understanding of hospitality purchasing operations, supplier management, and procurement procedures.
- Demonstrated experience in sourcing FF&E, OS&E, and operational supplies.
- Good knowledge of the Saudi Arabian supplier market, procurement practices, and applicable regulations.
- Experience in purchasing systems, ERP platforms, and inventory management software.
- Professional procurement certifications such as CIPS or equivalent are an advantage.

*Skills & Competencies*
- Excellent negotiation, supplier management, and commercial skills.
- Strong financial awareness, cost analysis, and budget management capabilities.
- Excellent organizational, planning, and time-management skills.
- Strong analytical thinking and problem-solving abilities.
- High attention to detail and commitment to accuracy.
- Excellent communication and interpersonal skills.
- Good command of English; Arabic proficiency is highly desirable.
- Proficiency in Microsoft Office applications, particularly Excel.
- Ability to manage multiple purchasing priorities and tight deadlines.
- Strong understanding of ethical procurement, transparency, and internal controls.
- Ability to build effective working relationships with internal departments and external suppliers.
- Proactive, results-oriented, and capable of working independently.
- Commitment to sustainability and responsible sourcing.
- Flexibility and adaptability to the demands of a pre-opening environment.

Why Join Basiqat by Mantis?

Joining Basiqat by Mantis means becoming part of an exciting pre-opening journey and contributing to the creation of a distinctive luxury hospitality destination in Riyadh.

As part of Mantis and the global Accor family, you will have the opportunity to:

• Be part of a dynamic and passionate pre-opening team.

• Contribute to establishing the foundations of a new luxury eco-resort.

• Grow professionally within an internationally recognized hospitality group.

• Experience a collaborative, inclusive, and people-focused working environment.

• Access learning and development opportunities within Accor.

• Enjoy applicable ALL Heartists employee benefits and recognition programs.

Our Commitment to Diversity & Inclusion

At Accor, we believe in creating an environment where everyone feels welcome, respected, and valued. We are committed to equal opportunities and fostering a diverse and inclusive workplace.

Join us and be part of the Basiqat by Mantis journey!